Records Management
Enables an enterprise to assign a specific life cycle to individual pieces of corporate information from creation, receipt, maintenance, and use to the ultimate disposition of records. A record is not necessarily the same as a document. All documents are potential records, but not vice versa. A record is essential for the business; documents are containers of "working information." Records are documents with evidentiary value. Content of long-term business value are deemed records and managed according to a retention schedule that determines how long a record is kept based on either outside regulations or internal business practices. Any piece of content can be designated a record.
Hummingbird Enterprise RM provides a completely secure, feature-rich, standards-compliant records management solution that works in tandem with the Hummingbird Enterprise content management suite. Hummingbird Enterprise RM helps establish comprehensive lifecycle management of paper and electronic records. It provides records managers with an environment for nurturing better relationships with enterprise knowledge workers and the ability to enforce guidelines and policies while maintaining complete control over the records management practice.
Workflow
Integrating people, process, content, and technology
Workflow solutions are frameworks that can be used to develop, deploy, monitor, and optimize multiple types of process automation applications – including processes that involve both systems and people. Workflow is commonly associated with the manual processes of managing documents. Workflow handles approvals and prioritizes the order documents are presented. In the case of exceptions, workflow also escalates decisions to the next person in the hierarchy. These decisions are based on pre-defined rules developed by process experts. Computer World provides Hummingbird Enterprise workflow; it provides organizations with a means of automating and streamlining content-centric processes and managing the lifecycles of those processes efficiently. It enables organizations to map the stages of their unique business processes, deploy and work with effective workflows through commonly used interfaces, and provides the tools to better understand and analyze processes for continual refinement and improvement.
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Collaboration
Organizations struggle with making project- and team-based work more efficient and cost conscious. Travel costs, scheduling, information management, and lifecycle control are all cost and resource intensive components of traditional collaboration, not to mention business process management, workflow, and security issues that surround projects. |
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Collaboration technologies enable individual users, such as employees or business partners to easily create and maintain project teams, regardless of geographic location. These technologies facilitate collaborative, team-based content creation, and decision making. Computer World offers Hummingbird Enterprise Collaboration as a tool or as an integrated solution with portal, document management, and web content management. Hummingbird Enterprise Collaboration is a highly secure, Web-based collaborative workspace for dispersed teams across and beyond the enterprise. It enables businesses across the entire industry spectrum to streamline collaborative processes, enhance team productivity, and speed the delivery of targeted results in any collaborative activity.
For our Microsoft centric customers, our collaboration solutions are based on Microsoft SharePoint Products and Technologies that facilitate collaboration within an organization and with partners and customers. Using the combined collaboration features of Microsoft Windows SharePoint Services and Microsoft Office SharePoint Portal Server 2003, users in your organization can easily create, manage, and build their own collaborative Web sites and make them available throughout the organization. |
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Microsoft SharePoint Coexistence
Organizations are continuing to increase investments in Microsoft SharePoint Products and Technologies in order to provide their users with a straightforward, easy to use collaborative environment for document sharing and information access. At the same time, the demand for ECM software is on the rise, due to organizational goals of mitigating risk (regulatory compliance), reducing and controlling costs across all departments, establishing content-centric business solutions, and generating business advantage through better management of business content.
Hummingbird ECM Technologies provides a series of connectable components that enable a joint Microsoft SharePoint and Hummingbird Enterprise solution. Hummingbird has a rich heritage of integration with the Microsoft platform enabling organizations to enjoy the benefits of Microsoft SharePoint while ensuring the security, scalability, and superior document, records, and knowledge management capabilities of Hummingbird ECM software.
For organizations already invested in or planning deployments of Microsoft SharePoint Products and Technologies, a coexistence approach that includes Hummingbird Enterprise will enable to truly capitalize on a best of both worlds strategy for long-term, sustainable ECM success. |
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