| The key components of content capture are scanning, indexing, recognition and Eforms |
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Scanning
Scanning is a critical component in ECM solutions that include document imaging. Paper generally enters the organization through a scanner, or sometimes a multifunction device. In centralized scan operations, large volumes of paper are put into the system by dedicated team that manages the inflow of documents. In distributed operations, smaller volumes of documents are captured with lower volume. Computer World provides solutions to scan and capture batches of documents from any location to be automatically added to the document management repository with the correct index values and security – and the documents can even automatically be added to logical folders or routed to the appropriate person electronically. |
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Indexing
An essential part of the capture process, indexing creates metadata from scanned documents (invoice number, for example) so the document can be found. Indexing can be based on keywords and/or full-text. Computer World also provides for automated indexing using Optical Character Recognition (OCR), Bar-Code Recognition, and other advanced forms processing techniques. |
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Recognition
Technologies that allow paper information to be translated to electronic data without manual data input. Recognition technologies have progressive capabilities from optical character recognition (OCR) to intelligent character recognition (ICR) and are important for converting large amounts of forms or unstructured data to usable information in a content management system. |
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Eforms
Gather information flexibly and efficiently in rich, dynamic forms and more effectively share, reuse, and repurpose information throughout your team or organization. Eforms improve collaboration and decision-making to positively impact your business. Information collected with Eforms can be integrated with a broad range of business processes because Eforms support any customer-defined Extensible Markup Language (XML) schema and integrate with Web services. Eforms help you connect directly to organizational information and then act on it, which leads to greater business impact. Computer World provides Eforms to your organization for internal or external presentment. These forms can be automatically added to your content repository and the data from the forms can be used to automatically update your line-of-business systems. |
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Digital Signatures
Digital Signatures or approval processes allow multiple people to add information, sign different portions of the same document, make authorized modifications, insert signing comments and give conditional approvals while maintaining document authenticity throughout the entire signing process. The technology authenticates a document according to the content each person has signed, the pre-determined signing hierarchy and the established business procedure. If a document’s content is changed following an approval, the person’s signature is immediately and visibly invalidated. Computer World provides digital signatures solutions in partnership with leading technology providers that integrate with Hummingbird ECM.
Content Integration
Organizations need to integrate critical content across the enterprise to maximize the potential of their business-critical initiatives. Our Integration solution can be used in the context of Enterprise content management system to provide data integration capabilities between data sources and target systems for migrating and consolidating repositories without programming or data staging. This provides organizations with a unified view of their enterprise content- that is accessible, meaningful, and actionable. Computer World partners with Hummingbird solution partners to provide content integration solutions for complete integration of your Enterprise Content Management solutions. |
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